Organize and schedules extra-department meetings. Performed routine tasks such as bi-weekly staff meetings communications/dial-ins/room set up/ distributing agenda and materials; reported monthly calendar meetings/ distribution. Perform customer service by communicating with internal departments, vendors and clients effectively and collaboratively. Coordinated domestic & international travel arrangements for department staff members & also coordinated travel for visiting Emergent consultants. Executed all general administrative documentation, data entry, accounting entry and project manager proposals. Handled telephone calls, e-mails and other methods of communication including redirection of communications. Maintained operational functions of office such as ordering supplies, payroll, check disbursements and maintaining detailed filing system. Coordinated special events for brokerage community and clients. Schedule appointments and perform general office procedures. Preform a wide variety of administrative and secretarial services including screening visitors and answering phone calls. Coordinated high-level conference calls, management meetings, special events and travel arrangements for top-tier executives. Assisted in organizing presentation materials, coordinating meetings and catering arrangements, and maintaining employee bulletin boards. Provided administrative leadership, customer service, program administration and executive assistance in Community Health and Environmental Services and Income Maintenance. This specialization has been developed to help administrators master the foundations of establishing and managing G Suite for their organization. Handled multifaceted administrative tasks as the administrative assistant to the Vice President and Director. Administrative Assistant Skills for the Workplace. Maintained department internal website and online work-space, managed procurement escalations, HR liaison for department, created PowerPoint presentations. Served as support for problems with word processing for 21 Administrative Assistants and transcribing documents from Dictaphone for 12 bankers. Track department budget, order office supplies, plan meetings and events, and answer phones when necessary. Assisted with various departmental projects by providing clerical support. Perform registration interview with direct data entry of demographic billing information into the Epic system. Here are the skills for administrative assistant that really pay the bills. Used MS Outlook calendar system, coordinated calendars, scheduled appointments with detailed itineraries, completed travel arrangements. Provide administrative support to the Program Director and Center Manager including word processing, spreadsheets, photocopying, faxing and filing. Answered phone calls from claimants and attorneys that provided the status of their claims, payment schedule and medical records. Assist with word processing, filing, data entry, report distribution, meeting planning, and other duties as assigned. Performed receptionist duties answering phones, screening calls, taking messages and greeting all visitors. Collected and consolidated information for use in Executive/Steering Committee meetings. Process expense reports while converting international expenses and reconciling corporate card statements. Utilized extensive word processing and administrative skills. Provide support for all operational aspects of preparation for board and committee meetings including logistics, attendance and mailing of materials. Coordinated client meetings for high-level Sales executives. Research, statistical reports and financial statements for presentation to executives, committees and boards of directors. The median administrative assistant salary is $38,880 a year (or $18.69 per hour). Prepared invoices, reports, memos, financial statements, and other documents for use by management. Coordinated travel arrangements for the director and staff members, including itinerary preparation. Prepared correspondence, financial statements, invoices and other documents using MS Office, database and other presentation software. Prepared expense reports, purchase requisition and travel authorization forms. You will learn how to configure these services to meet your own needs for different parts of the organization. Provided excellent follow-through on administrative tasks and coordinated day-to-day guest operations. Prepared and distributed highly sensitive and confidential materials for various National Board Committee Meetings and Executive meetings. Maintained overall and departmental organizational charts and phone lists. Completed expense reports online for senior managers and provide other administrative assistance, as required. Perform a wide variety of administrative functions, including supervising and directing the Vice President of Student Development office operations. Automated customer satisfaction surveys from external reporting source into SharePoint for internal use. They are the shrewd wizards behind the company curtain, the chiefs who keep the office running efficiently, the brilliant multitaskers and detail-oriented coordinators. Support included coordinating travel arrangements, scheduling, organizing appointments and meetings, correspondence, and maintaining internal databases. Answered questions regarding company policies and procedures. Prepared expense reports, updated and approved Kronos for two departments, consisting of two directors and eight managers. Performed calendar management to include; scheduling appointments, conference rooms, and meetings. Provided administrative support and assistance by delivering meeting logistics, cost efficient travel arrangements, and accurate invoices and expense reports. In addition, senior administrative assistants must exhibit top-notch soft skills, including excellent verbal and written communication skills, resiliency in the face of difficulties, initiative, a professional demeanor and leadership abilities. Gathered and organized documents and SharePoint files to maintain consistency and adherence to all company and government regulations. Executed international and domestic corporate events, conferences and other special events. Provided support for director, including handling of highly confidential information, and maintaining daily calendar. Coordinate travel arrangements, hotel accommodations, and ground transportation for both domestic and international travel. Prepare correspondence utilizing a variety of word processing systems. Coordinated special events annually and quarterly successfully increased client volume by $250Million. Coordinated business travel arrangements for management's participation at key client meetings. Prepare Foundation board materials and materials for Contributions Committee meetings. Look to the Resume Checklist below to investigate how Calendaring, Invoicing, and Outlook match up to employer job descriptions. Performed accurate data entry in a high-volume and faced-paced environment. Served as a liaison between customers and operating units in scheduling appointments. Calculated and reported exempt overtime using KRONOS program. Keep department updated on meeting deadlines regarding company policies. Present the most important skills in your resume, there's a list of typical senior administrative assistant skills: Learned industry office procedures with minimal guidance. Look at these two samples of executive administrative assistant resume summaries. Monitor Externals Deputy Directors outlook emails - Coordinate monthly agenda staff meetings for External Deputy Director. Worked closely with SVP to meet organizational requirements which included preparing documents and various reports. Perform general office duties and administrative tasks related to service/parts and warehouse shipping. Transcribe dictation, generate correspondence, interoffice memorandum, and create high-level PowerPoint presentations. Provide executive level administrative support including calendar management, travel, and expense reimbursement. Composed correspondence, purchased office supplies, used Excel to maintain contact list of key personnel of various departments. Coordinated staff meeting agendas, catering and assist developing PowerPoint presentations for meetings. Maintained his executive calendar in Microsoft Outlook scheduling meetings and appointments. Created and maintained filing system for all cell sites and related requisitions/purchase orders, green sheets, etc for work performed. Schedule meetings/conference calls; prepare meeting materials and presentations. Recorded and ensured timely execution of action items for multiple sub-teams. Managed payroll submissions and monitored attendance. Processed payroll for staff and supervisors comprised of approximately thirty-six total. Maintained meticulous electronic files detailing all purchase orders and invoicing, ensuring department remained within budgetary constraints. Maintain confidential information and ensure it is protected and utilized only through proper authorization. Assisted in development of meeting agenda, content and presentation materials. Create power point presentations and other presentation materials for wide distribution. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Provided administrative support to Business Development executive and a staff of 4 managers. Performed receptionist responsibilities including receiving incoming phone calls on multiple- line telephone system, and meeting and greeting clients and visitors. Act as liaison between group members, Management Team and Legal Department to ensure proprietary processes and company policies are observed. If you are making an administrative assistant resume, you can apply the above skills and qualities in completing the core competence section. The top three keywords make up 49.21% of the total set of top terms. Enter and manipulate data and information by creating word processing templates, form letters, simple databases, tables and spreadsheets. Provided administrative and clerical support for department manager and 50 IT professionals. Exercise: Organize the following data in any way you see appropriate. Distributed mail, received visitors, appropriately made and received telephone calls for management. Completed diverse administrative tasks including processing expense reports and analyzing and summarizing industry reports for executive reporting. Completed data entry and management reporting for default management. Coordinated department intranet and promotional labeling committee meetings. The difference is that an executive assistant is specifically a senior office … Reviewed and tested software and hardware for accuracy and consistency with documentation, identifying problems and suggesting revisions. Coordinated computer and WebEx presentations. Provided general department maintenance by ordering and managing office supplies while operating and maintaining office equipment as needed. Maintained sufficient office supply inventory, reordering when necessary through on-line vendor. We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Coordinated calendar and meeting preparation which included scheduling meetings, meeting rooms, hospitality and equipment arrangements. Prepared PowerPoint presentations for staff members as requested. Advised and informed staff on all company benefit programs in accordance with the terms and conditions outlined in company policies. While this is unusual, it may suggest there is a wide degree of variance between the types of experience people have who held Senior Administrative Assistant positions and the requirements employers have when hiring for a Senior Administrative Assistant. Acted as point of contact to Director, including management of calendar, travel, team projects, and staff meetings. When interviewing Senior Administrative Assistants, apt candidates will exhibit commendable interpersonal and planning skills, plus a self-directed approach … Coordinated all travel and business arrangements and maintained expense reports. Provided daily administrative office support to Executive Vice-President of International Business Development and Corporate Attorney. Manage calendars for multiple managers/directors scheduling meetings and travel. Performed all administrative functions to support Distribution Center operations, scheduling and other office responsibilities. Established office policies/procedures, and coordinated special projects & team activities. If the idea of being an administrative assistant fits, you probably want to know if the pay is going to meet your expectations. Received an exceptional recommendation and promoted to Sr. Director for Development Services. Supported a staff of approximately of 60 Special Police Officers in the executive of security initiatives and administrative functions. Collaborated with department supervisors on special projects as assigned by property manager. Completed moderately complex projects using word processing, spreadsheet and database software. Provided administrative support to corporate attorneys and paralegals which included calendar management and coordination of required paperwork for board meetings. Coordinate business/department meetings including internal and external colleagues/clients. Maintained departmental team email distribution lists and Kronos automated non-exempt payroll system maintenance. Managed special projects and investigated highly sensitive areas and made recommendations regarding appropriate action. Assist Editorial Director and direct reports in maintaining calendars/appointments in Outlook. Coordinated interviews for candidates simultaneously at remote locations via Interactive Television (ITV). Scheduled and monitored all attendance records for District Executives Direct Reports. Selected to serve as the Property Product representative for the employee engagement committee (A VOICE) designed by department SVP. Maintained timekeeping/payroll/ benefit records for department employees. Maintain and update organizational charts for Integrative Biology, included photo. Established and maintained effective working relationships between employees and external customers. Handle large volumes of incoming telephone calls, covering a full range of customer service in a prompt and professional manner. Monitored and managed compliance to strict policies and procedures to ensure integrity of operations. Senior Administrative Assistant roles typically require significant experience in the admin field. Scheduled and maintained calendar for the Director of Medical Services/Chief of Anesthesiology, made travel arrangements as needed. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Your best bet is to focus your resume on the skills which you believe best suit the specific Senior Administrative Assistant job listing. We recently surveyed over 1,273 Executive Assistants in our State of The Executive Assistant Facebook group and found that monday.com was their favorite productivity tool to use. Answer and direct phone calls. Maintained secondary audit to ensure initial audit and data entry correspond post enrollment. Coordinated execution and attended to legalization of legal documents. Participated on special projects and committees and volunteered to lead projects that involved collaborating with upper management and legal department. Handled confidential and sensitive information at all levels. Participated in site closure task force meetings, set-up laptops, recorded meeting minutes and followed-up on action items. Provide direct administrative support to Senior Director of Wafer Fab Manufacturing including travel planning, expense reports and calendar management. Assisted with preparation of grant proposal applications, including scheduling meetings and preparing documentation. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Senior Administrative Assistant job postings and resumes. Processed high volume of intricate expense reports. Resolved and/or redirected high-volume incoming telephone calls. Scheduled and book detailed domestic/international travel with ground transportation. Performed a wide range of administrative functions requiring decision making and problem solving with minimal direction. Developed and disseminated regional customer pricing data, competitive industry data and correspondence and presentation materials as required for internal/external meetings. Trained and supervised five other administrative staff members. Nearby Senior Administrative Assistant Jobs. Coordinate internal and external meetings for senior management. Collaborated on establishing sales procedures for area, establishing reporting time frames; compiled financial data. Provided assistance with travel arrangements, expense reimbursement, calendar management, presentation assistance. Handled high volume of calls, emails, and general tasks including greeting customers and directing to appropriate personnel. Managed highly confidential and sensitive information related to employee relation cases and corrective actions. Created/formatted Faculty's PowerPoint and Excel presentations proofread and edited for accuracy. Managed complex calendaring and scheduling for in-house and external meetings and appointments. Facilitated a team move to a new floor in record time (less than 2 weeks), with minimum disruption. Realized consistently high data entry accuracy rate while preserving confidentiality. Prepared meeting agenda packets for distribution and handled logistics; responsible for all travel arrangements and reservations. Scheduled appointments and Effectively able to execute word processing, oral presentations and other operational duties as required. Manage calendar scheduling appointments, meetings, and travel plans. Prepared letters, memos and other correspondence pertaining to the business development department. Handled and maintained highly confidential and sensitive information regarding clients and meeting outcomes. Provided the Director of Technical Activities with assistance responding to action items and governing the department and membership division. Arrange travel including air and ground transportation, hotel reservations, out of town dining, and car rentals. Lead Business Continuation Planner to ensure the continuity or restoration of business operations following a disaster or disruption. Assist Senior Vice President of Commercial Lending Department in scheduling appointments, answering calls and typing memos. Are you interested in improving your job outlook and increasing your salary? Execute administrative decisions, familiar with high-profile security procedures, protocols, and regulations. Maintained a high level of discretion/professionalism working with sensitive information. Handle special projects on an as-needed basis; support technical operations team with administrative requirements. Scheduled department meetings bi-weekly and monthly. 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